Our Services

Reliable & Efficient Bookkeeping by a XERO Specialist

Bookkeeping Services

Spend time growing your business and let us take the stress out of running it, accounting and bookkeeping services are our forte, let Keeping Numbers provide hassle free bookkeeping services, bookkeeping services for small business and bookkeeping support in Brisbane and Australia wide.

We work with large and small businesses across all industries and with all major record management systems, including MYOB, QuickBooks and Xero bookkeeping services. The security of your financial information is vital and that is why our bookkeepers are all trained and accredited.

Although we offer extensive bookkeeping services in Brisbane and payroll services Brisbane our team are equipped to provide a local or national service, flexible bookkeeping services can be delivered on site, off site or even online!… Be sure to ask us about our mobile bookkeeping services Brisbane.

Our highly experienced team has the bookkeeping skills and knowledge to assist with your individual needs. We are multifaceted but are incredibly passionate about Xero accounting software and are able to support you and your business with our Xero bookkeeping services and online bookkeeping services.

Make Keeping Numbers your preferred choice when it comes to Brisbane bookkeeping services.

Rescue Bookkeeping and Financial Data Rebuilds

Have your accounts simply been forgotten and you need multiple years catch up? Or have your accounts somehow got in such a mess you simply don’t know where to start?

With 35 years Rescue Bookkeeping experience – we know what to look for – we understand what can be missing and can assist you to rebuild your financial data – we specialise in ‘fixing up messes’ and ‘rebuilds’.

After rescues or rebuilds, we can advise on the best approaches so these things don’t happen again – it’s what we do!

Contact us today for a quote.

Payroll Services

Happy workers are productive workers, and one of the things that will make your employees happiest is being paid correctly in a timely manner.

At Keeping Numbers we are known as the payroll extraordinaire and offer payroll services and shared services payroll as our team are extensively trained to provide payroll processing services of the highest standard. Our payroll management services can ensure your wages are correct, much to the delight of
your employees.

We know what you want but most importantly what you need… We are multifaceted and understand payroll set up, processing and are diligent to ensure award rates and entitlements are spot on!

Our know how is key to the smooth running of your business and we are widely versed in advanced payroll services.

Although we offer extensive payroll services in Brisbane our team are equipped to provide a local or national service. Need contractor payroll services or payroll outsourcing services Brisbane? You’re in luck as they are two of the many strings to our bow.

We will:

  • Pay Employees via your online Banking
  • Supply comprehensive reports
  • Track employee’s Leave- calculation of leave including holiday, personal, long service and rostered days off.
  • Manage your BAS (BAS services & BAS Agent services)
  • Ensure your staff are paid the correct rates and paid according to the correct hours worked.
  • Advise you on the correct payment of superannuation contributions for your employees
  • Advise on Payroll Tax, Workers Compensation Insurance, Employment Forms – some or all of these may be needed for your business.

Keeping Numbers prides itself on its savvy and modern day payroll processes.

Implementation – Let’s build a process to suit, using the latest technology and processes. Just send us the employee data and we do the rest.

Payroll Processing – Don’t worry about a thing, we will prompt, capture and perform all payroll tasks at our end. Let’s get people paid accurately and on time with minimal fuss from your end.

Our Service Agreement and supporting documents will give you the peace of mind you are looking for.

XERO Setup & Training

Xero Software has fast become one of the most popular accounting software for small to medium sized businesses. With no installation, updates or local backups – this is a software easy to get up and running.

Setup Xero Accounting Software to best suit your requirements and subscription plan.

  • Customise Chart of Accounts (for Profit & Loss and Balance Sheet reporting)
  • Upload your Logo for Sales Invoicing / Customer Statements / Quotes
  • Setup Bank Feeds in Xero (This enables your bank transactions to download into Xero for quicker bank reconciliations)

With 35 years experience in the bookkeeping industry we know best practices to make you a bookkeeper extraordinaire.

For Business Owners

If you’re a Bookkeeper – we offer Xero Training & Bookkeeping Training to help you become a Bookkeeper Extraordinaire.

We offer 1 hour blocks via webinar so you don’t even have to leave your office! Price $132.00 per hour (GST inclusive)

We also offer face to face meetings at a time and place to suit you – simply contact us, let us know a place and time to meet, and we will email a confirmation (please note travel time will be charged at $132.00 per hour) – Training $132.00 per hour (GST inclusive)

For Bookkeepers

Keeping Numbers has been using Xero for over 8 years and builds on Xero knowledge as soon as it becomes available.

We offer 1 hour blocks via webinar so you don’t even have to leave your office!

We also offer face to face meetings at a time and place to suit you – simply contact us, let us know a place and time to meet, and we will email a confirmation (please note travel time will be charged at $132.00 per hour)

Workshops – these will become available soon – based in the North Lakes, Brisbane Area

List of our General Services


  • Data Entry of Debtor Invoices & Credit Notes
  • Data Entry of Debtor Receipts
  • Reconcile Aged Receivables
  • Email Monthly Statements


  • Data Entry of Creditor Invoices & Credit Notes
  • Online Banking to Pay Creditor Invoices
  • Data Entry of Creditor Payments
  • Reconcile Creditor Statements against Invoices
  • Reconcile Aged Creditors


  • Enter miscellaneous items paid direct from your bank and process direct debits
  • Online Banking – Payments to Suppliers / Employees / ATO / Superannuation Funds / Ad-Hoc


  • Setup Employees in Payroll
  • Process Payroll
  • Check Award Rates & Entitlements
  • Pay Employees via your online Banking
  • Supply comprehensive reports
  • Track Leave


  • Setup Employer Default Superannuation Funds
  • Setup Employee Superannuation Funds
  • Process & Lodge Superannuation payable
  • Pay Superannuation via your online Banking


  • Setup New Loans in your accounts
  • Prepare and Lodge BAS/IAS/PAYGITI
  • Prepare & Lodge Superannuation


  • Registrations
  • Payment Arrangement Setups
  • ATO Audits


  • Prepare & Lodge Monthly & Quarterly Activity Statements Electronically
  • Quarterly Activity Statements qualify for an extra month to lodge and pay using our BAS Agent Registration
  • Pay Activity Statements via your online banking
  • Receive refunds into your nominated Bank Account direct
  • Full reconciliation


  • Profit & Loss Report
  • Balance Sheet
  • Aged Receivables
  • Aged Payables
  • Payroll Reports
  • Fitness Reports & Reviews


  • Payment Summary preparation, reconciliation
  • Despatched to employees via email
  • Lodged with ATO Electroncially
  • Full Reconciliation with Activity Statement(s) submitted throughout the year
  • Information Supplied to your Tax Accountant


  • ABN Checks to review the GST status of your Subcontractors and advise
  • Preparation & Lodgement of Taxable Payments Annual Report (TPAR) – For the Construction Industry


  • Full GST/PAYGW reconciliation
  • Bank Account & Credit Card Reconciliations
  • Full Loan reconciliations
  • Loan documentation collation for Tax Accountant
  • Asset Register reconciliation
  • Data File ready for Tax Accountant
  • Journal Entry of Closing adjustments from Tax Accountant
  • Liasing with Tax Accountant


  • Bank Accounts
  • Credit Cards
  • Loan Accounts
  • Balance Sheet
  • PAYG (Witheld from Wages paid to employees)
  • Integrated Client Account (GST & PAYG)
  • Intercompany Loans
  • Superannuation
  • Payroll
  • GST Control Accounts
  • Aged Receivables
  • Aged Payables

A specific request?

From 1 hour a week, a few hours a quarter to a fully serviced bookkeeping package we offer an offsite and onsite mobile Bookkeeping Service. We can tailor a package to suit your business needs so you know exactly your weekly cost.